Privacy Policy

1. Introduction

NOKIC AI A.Ş. ("Company", "we", "our") places great importance on protecting the privacy of our users. This Privacy Policy explains how personal data collected through the dentory.art website and Dentory application is collected, used, stored, and protected.

By using our services, you are deemed to have accepted this Privacy Policy. If you do not accept our policy, please do not use our services.

2. Data Collected

We may collect the following personal data while providing our services:

2.1 Identity and Contact Information

Full name, email address, phone number, clinic name, clinic address, city, tax office, and tax number.

2.2 Account Information

Username, password (encrypted), account creation date, last login date, user role and permissions.

2.3 Usage Data

Transaction history on the platform, activity logs, inventory management data, order information, sterilization records, and training/exam results.

2.4 Technical Data

IP address, browser type and version, device information, operating system, cookie data, and session information.

2.5 AI Usage Data

Conversation records with the AI assistant and AI-powered scan results. This data may be anonymously processed to improve service quality.

3. Purposes of Data Use

Collected personal data is used for the following purposes:

• Account creation and identity verification processes
• Clinic inventory management, order tracking, and supplier communication
• Sterilization tracking and audit process management
• Operation of training and examination modules
• Delivery of AI-powered analysis and recommendation services
• Billing, payment, and subscription operations
• Fulfillment of legal obligations
• Service quality improvement and statistical analysis
• Technical support and customer service delivery
• Detection and prevention of security breaches

4. Data Storage and Security

Your personal data is stored on secure servers within the European Union (EU-Central). The following measures are implemented to ensure data security:

• SSL/TLS encrypted data transmission
• Password hashing with bcrypt algorithm
• Tenant-based data isolation with Row Level Security (RLS)
• Regular security audits and updates
• Access control and authorization mechanisms
• Daily backups and disaster recovery plans

5. Data Sharing

Your personal data is not shared with third parties except in the following cases:

• Legal requirements (court orders, prosecutor requests, etc.)
• Service providers (infrastructure, payment, email services — only to the extent required by the service)
• With the explicit consent of the user

Your data is never sold to third parties for advertising or marketing purposes under any circumstances.

6. Cookies

Dentory uses cookies for session management and to improve user experience. Types of cookies used:

• Essential cookies: Required for session management and authentication.
• Analytics cookies: Used to analyze platform usage.

You can disable cookies through your browser settings; however, this may cause some features to not function properly.

7. User Rights

Under GDPR and applicable data protection laws, you have the following rights:

• Right to know whether your personal data is being processed
• Right to request information if processed
• Right to learn the purpose of processing and whether it is used accordingly
• Right to know third parties to whom data has been transferred
• Right to request correction of incomplete or inaccurate data
• Right to request deletion or destruction of data
• Right to object to automated analysis producing adverse results

8. Data Retention Period

Your personal data is retained for the duration of the service relationship. When you delete your account, your data will be removed from our system within 30 days, subject to legal retention obligations. Billing and financial data is retained for 10 years as required by law.

9. Changes

This Privacy Policy may be updated from time to time. When significant changes are made, a notification will be sent to your registered email address. You can always find the current version on this page.

10. Contact

For questions about our privacy policy, you can contact us:

• NOKIC AI A.Ş.
• Fenerbahçe Mah. İğrip Sk. No:13/1 Kadıköy - İstanbul
• Tel: 0216 606 22 94
• Email: destek@dentory.art
• Web: dentory.art